Position Overview:

We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our finance team. This role is responsible for managing the full cycle of accounts payable processes, vendor communications, reconciliations, and credit card transaction tracking. The ideal candidate will have experience with NetSuite, excellent organizational skills, and a strong understanding of accounting principles.

Key Responsibilities:

Accounts Payable Operations

• Export AP transactions and import them into NetSuite.
• Enter and verify invoices in NetSuite, ensuring proper approvals, POs, and project coding.
• Reconcile accounts payable and accrued AP balances.
• Audit vendor statements and follow up on discrepancies.
• Record loan payments and hotel accruals (CLC).

Vendor Management

• Manage vendor communications, including payment inquiries and documentation requests.
• Review insurance and compliance requirements for new vendors.
• Set up new vendors in NetSuite.

Credit Card & Expense Management

• Log external credit card entries into SharePoint.
• Order new credit cards and manage cardholder records.
• Download and track credit card transactions in spreadsheets.
• Verify expense reports and receipts; follow up with employees for missing documentation.
• Upload credit card transactions and handle fraud disputes.

Reporting & Reconciliation

• Generate and reconcile hotel (CLC) reports by department.
• Create and maintain the CLC accrual workbook.
• Log and track external invoices in SharePoint.

Qualifications:

• 2+ years of experience in Accounts Payable or a similar role.
• Proficiency Microsoft Excel.
• Familiarity with SharePoint and credit card reconciliation processes.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications:

• Experience with CLC reporting and hotel accruals.
• Knowledge of vendor compliance and insurance documentation.
• Background in working with project-based or PO-driven environments.

Why Join Us?

• Collaborative and supportive team environment.
• Opportunities for professional growth and development.
• Competitive compensation and benefits package